What is a uniform management system, and why should I have one?

It’s a dedicated online platform for your business or organisation to manage staff uniforms. Benefits include:

• Centralised ordering
• Fixed pricing
• Streamlined approvals
• Visibility across departments or locations
• Easy reordering and stock tracking

Perfect for large or multi-site teams.

How does a uniform management system simplify ordering uniforms?

It reduces admin by:

• Allowing staff or team leaders to order directly
• Using pre-approved items and branding
• Automating order approvals
• Keeping all uniform orders in one place

What does it cost to have a uniform management system with HSSP?

It’s free for qualifying customers (subject to basic usage conditions). Contact our team to see if you’re eligible.

Can you set individual users a spend limit?

Yes—we can assign:

• Per-user budgets
• Department-level limits
• Credit balances or uniform allowances

Can our uniform management system be customised for my business needs?

Absolutely. We customise:

• Branding
• Product ranges
• User roles
• Budget controls
• Approval processes

Is there a minimum order volume or staff size to use your uniform system?

No—you don’t need a massive team to benefit. We support everything from small local businesses to nationwide networks.

Can the system handle multiple locations or departments within our organisation?

Yes—it’s designed for multi-site businesses. You can:

• Assign products by department or region
• Limit access to certain user groups
• View reporting by location

Do I get reporting on uniform orders and spending?

Yes—we provide regular reports on:

• Orders placed
• Items purchased
• Spend by department or user
• Stock levels (if applicable)

Can employees order directly, or does an administrator need to approve orders?

You choose:

• Staff can order freely
• Admin approval can be required
• Budgets and controls can be applied per user

What happens if a uniform size or style is out of stock?

We’ll let you know right away and:

• Offer alternatives
• Provide restock timelines
• Suggest suitable substitutions if needed

Can the uniform system support employee allowances or credits?

Yes. Each staff member can be assigned:

• Credit values
• Purchase limits
• Annual or one-time allowances

How secure is employee data within the uniform management system?

Very. We use:

• Secure logins
• Encrypted data transmission
• Industry-standard security protocols

Can uniforms be personalised with individual employee names or details?

Yes—our system supports:

• Name embroidery
• Job titles
• Team divisions

You can control whether these are optional or mandatory.

What happens when we have new employees or need to remove former employees from the system?

Adding or removing users is quick and easy. You can do it through your admin dashboard or request support from our team.